Your crews showed up. Now get paid.
Clairn is a complete system for getting invoices paid. It tracks every monthly contract and one-off job from due date to deposit, follows up with escalating outreach in your own voice, logs promises to pay, and re-chases anything that slips — until the money lands.
Early signups get a free 30-day pilot on their real A/R.
| Ridgeline Property Group | 61 days latePaid | $8,400 |
| Cornerstone Medical Plaza | 45 days latePaid | $5,275 |
| Halloran Office Park | 38 days latePaid | $9,600 |
| St. Ambrose Academy | 29 days latePaid | $4,150 |
| Verity Dental Group | Promised · Jul 18 | $2,340 |
| Foxrun Apartments | 9 days late | $1,890 |
What a 30-day pilot looks like.
Payroll goes out Friday. The property manager pays whenever accounts payable gets to it. So you float those wages while a month’s service sits at 60 days — and chasing it means knowing who owes what, who to actually email, how hard to push, and whether that promised check ever showed. It’s a whole job, and it always comes last.
Set it up once. It never lets go.
Connect QuickBooks
A read-only sync of your invoices and payment status gives Clairn a live picture of every building that owes you — recurring contracts and extra work alike. Two minutes, no card, nothing to install.
The system takes over
Every overdue invoice gets its own follow-up plan: escalating, human-sounding outreach in your voice, sent to the person who actually cuts checks — not the site contact who calls about supplies. Payment link in every message, a record of every touch, and it all stops the instant an invoice is paid.
Watch the total drop
A live view of your aging report as overdue balances shrink. “It’s in next week’s check run” gets logged as a promise — dated, tracked, and re-chased if it doesn’t show.
Thirty days. One number.
Run Clairn on your real A/R, free for thirty days. At the end you see one number: what it collected. If that number doesn’t cover the price many times over, walk away. No card required.
Fair questions, straight answers.
Is this just automated reminder emails?
No — reminders are one piece. Clairn is the whole collections loop: it watches your books for what’s overdue, decides who to contact and when, escalates over time, logs promises to pay and re-chases the ones that break, and shows you the money coming in. One system, end to end — so nothing depends on someone in the office remembering.
What does it work with?
QuickBooks Online first — including work that starts in Jobber, Aspire, or Janitorial Manager and syncs across. Xero and Stripe invoicing are next on the roadmap. If you bill from something else, join the list and tell us; it shapes what we build.
Will this annoy my clients?
These are accounts you want to renew, so the bar is higher than a generic dunning tool. You control the tone, the cadence, and how far it escalates — and it never threatens to pull your crews. Messages read like you wrote them, because they come from your address in your voice, and every sequence stops the moment payment lands.
Is my data safe?
Clairn connects over OAuth with read-only access wherever possible, and only ever sees invoices and payment status. It never sees or stores card numbers, and you can disconnect it from QuickBooks at any time.